RPA – Success Story

Automating AP Invoicing.

A large pipeline company needs a better approach to managing an increasing volume and growing backlog of invoices. 

Client Challenge

  • Vendors send ~2000 invoices per month via email to two AP email addresses for processing. 
  • The backlog for these items is growing each month as vendors are not getting paid on time.
  • .PDF Email attachments are then manually extracted and manually entered into the ERP system 

Objectives

  • Automate the process & have it run on demand (as emails arrive)
  • Avoid hiring additional staff to meet vendor demand
  • Process orders 24×7 and 365 days/year

Technologies Used

  • UiPath – Orchestrator and Unattended Bots

Results

  • The process now fully automated with a 100% reduction in all errors
  • Backlog fully eliminated along with all additional charges for late payments
  • Able to take advantage of discounts for early payment where applicable
  • Invoices processed within seconds of arrival around the clock
  • $150k per year in staff time savings

Beniva’s robotic process automation practice provides consulting and delivery services to help leaders achieve greater success with digital transformation programs.

Our core expertise centers on UiPath and Microsoft technologies and we approach the work from a business outcome perspective.

Companies trust Beniva because of our expertise in process design, depth of platform knowledge, and ability to solve more complex automation challenges.

To learn more, connect with Beniva and Craig Elies on LinkedIn.